Effective date: October 6, 2025
Website: https://eventshine.com
Company: EventShine LLC (“EventShine,” “we,” “us,” or “our”)
Contact: support@eventshine.com | +1 (609) 933‑2573 | Mailing address: 30 N Gould St Ste R, Sheridan, WY 82801

TERMS & CONDITIONS (Website & Services)

1) Acceptance of Terms

By accessing eventshine.com (the “Site”) or engaging EventShine for services, you agree to these Terms & Conditions and our Privacy Policy. If you are entering into these Terms on behalf of a company, you represent that you have authority to bind that company.

2) Services; Statements of Work

Services may include event strategy, planning, production, vendor coordination, on‑site management, and related deliverables. The scope, fees, milestones, and timelines will be defined in a proposal, order form, or statement of work (“SOW”). In case of conflict, the SOW controls for that project.

3) Fees, Deposits & Payments

• Quotes: Unless otherwise stated, quotes are valid for 30 days.
• Deposits: A non‑refundable retainer (typically 30–50%) may be required to reserve dates and begin work.
• Invoices: Unless stated otherwise in the SOW, invoices are due upon receipt and late after 10 days. Late balances may accrue a service charge of 1.5% per month (or the maximum allowed by law).
• Expenses: Client is responsible for approved out‑of‑pocket expenses (e.g., travel, shipping, rush printing) and vendor costs. We may require advance funding of vendor payments.
• Payment methods: As specified on invoices (e.g., ACH, card, wire). Card payments may incur processing fees.

4) Changes, Cancellations & Postponements

• Client changes: Scope changes or additions will be billed at our then‑current rates or as agreed in a change order.
• Cancellation by Client: The retainer is non‑refundable. Additional cancellation fees may apply per SOW, including for work performed and non‑refundable vendor charges.
• Postponement/Rescheduling: We will use commercially reasonable efforts to accommodate new dates; additional fees may apply and third‑party availability is not guaranteed.
• Cancellation by EventShine: If we must cancel due to circumstances beyond our control, we will refund unearned fees paid for services not performed (excluding third‑party/vendor charges) and this shall be your sole remedy.

5) Client Responsibilities

Client will: (a) provide timely information, decisions, and approvals; (b) designate a primary point of contact; (c) comply with venue and vendor policies; (d) maintain appropriate insurance for its personnel, property, and guests; and (e) ensure all content, materials, and instructions provided to EventShine do not infringe third‑party rights or violate law.

6) Vendors & Third Parties

We may recommend or coordinate third‑party vendors and venues. Unless expressly stated in the SOW, vendors are independent contractors and contract directly with Client. We are not responsible for vendors’ performance, acts, or omissions.

7) Intellectual Property

We retain all rights in our pre‑existing materials, know‑how, templates, and methodologies. Upon full payment, Client receives a non‑exclusive, non‑transferable license to use final deliverables created specifically for Client’s event for internal business purposes. Client grants EventShine a limited right to reference Client’s name and non‑confidential event photos/logos for portfolio and marketing, unless Client opts out in writing.

8) Testimonials & User Submissions

If you submit testimonials, reviews, photos, or other content, you grant us a worldwide, royalty‑free license to use, reproduce, and display that content in connection with the Site and our marketing, subject to any written restrictions you provide.

9) Confidentiality

Each party may receive non‑public information from the other. The receiving party will use it only for the project and protect it with reasonable care. Exclusions include information that is public, independently developed, or lawfully obtained from a third party without confidentiality obligations.

10) Warranties & Disclaimers

The Site and services are provided “as is.” We disclaim all warranties not expressly stated, including implied warranties of merchantability, fitness for a particular purpose, and non‑infringement. We do not guarantee uninterrupted access to the Site, vendor availability, or any specific business outcomes.

11) Limitation of Liability

To the maximum extent permitted by law: (a) neither party is liable for any indirect, incidental, special, consequential, exemplary, or punitive damages; and (b) each party’s total liability arising out of or relating to the Site or any SOW shall not exceed the amount of fees paid or payable to EventShine for the services giving rise to the claim during the 12 months preceding the event giving rise to liability. These limits do not apply to a party’s willful misconduct, breach of confidentiality, or indemnification obligations.

12) Indemnification

Client will defend, indemnify, and hold EventShine harmless from claims, damages, and expenses (including reasonable attorneys’ fees) arising out of: (i) Client content or instructions; (ii) Client’s breach of these Terms or the SOW; (iii) bodily injury, death, or property damage caused by Client or its guests, speakers, sponsors, or vendors (other than EventShine‑contracted personnel); and (iv) Client’s violation of law.

13) Force Majeure

Neither party is liable for delay or failure to perform due to events beyond reasonable control (including severe weather, natural disasters, strikes, epidemic/pandemic, government orders, power or internet failures, or venue shutdowns). Obligations are suspended for the duration of the event; paid non‑refundable third‑party costs remain the Client’s responsibility.

14) Governing Law; Dispute Resolution

These Terms and any SOW are governed by the laws of the State of Wyoming, without regard to conflicts of laws.

Informal Resolution. Before filing a claim, the parties will attempt in good faith to resolve any dispute within 30 days after written notice.
Arbitration (Optional Clause – include if desired): Except for small‑claims matters and injunctive relief, disputes will be finally resolved by binding arbitration in Sheridan, Wyoming, administered by the American Arbitration Association under its Commercial Rules. Class actions are waived. Judgment on the award may be entered in any court of competent jurisdiction.
Venue (if not arbitrating): The courts located in Sheridan, Wyoming shall have exclusive jurisdiction.

15) Updates to the Site or Terms

We may modify the Site, services, or these Terms at any time. The “Effective date” above will reflect the latest version. Continued use of the Site after changes constitutes acceptance.

16) Miscellaneous

• Independent contractor. We are not your employee or agent.
• Assignment. Neither party may assign without the other’s consent, except to a successor in interest (e.g., merger or sale).
• Severability. If any provision is unenforceable, the remainder stays in effect.
• Entire agreement. These Terms plus an applicable SOW constitute the entire agreement for the covered services and supersede prior discussions.