Before you sign on the dotted line with any venue, asking the right questions can save you thousands of dollars and countless hours of frustration.

Here are the top 10:

• What is the maximum capacity for seated and standing configurations?
• Are there additional fees for Wi-Fi, A/V, or parking?
• What are your cancellation and attrition policies?
• Can we bring in outside vendors, and is there a fee?
• Are there any restrictions on event timing or noise levels?
• Do you offer discounted rates for room blocks?
• What type of on-site support do you provide?
• How flexible is the layout, and can we customize the space?
• Are there load-in/load-out logistics we should know about?
• Can you provide references from previous corporate clients?

lso, take the time to do a site visit before committing. Look at lighting, signage options, breakout room availability, and accessibility for attendees. Confirm whether there are union labor requirements and what insurance or permits are required.

Choosing a venue is about more than just square footage—it’s about compatibility, transparency, and alignment with your brand and budget.